What Bookkeeping Costs Here
What Actually Determines Your Price
Two things, mostly: how many accounts we're reconciling, and how many transactions run through them.
A business with one checking account and forty transactions a month is a different amount of work than one with four accounts, two credit cards, and six hundred. That's the whole logic. It isn't about how big you are or how many people you employ — it's about how much there is to reconcile.
We'll look at your actual accounts and your actual volume, and give you a number.
Flat Monthly. Never Hourly.
You get one monthly price. Not a rate, not a range, not a meter running while you ask a question.
We don't bill hourly, because hourly billing punishes you for calling us — and the whole point of having a bookkeeper is that you can call them.
If You're Behind, That's a One-Time Fee, and You Get It Up Front
Most people who come to us aren't a little behind with tidy books. They're behind, and what's there needs redoing. That's normal and we're not going to make you feel bad about it.
Here's how we handle it: getting you caught up is a one-time cleanup fee, quoted for the period you're behind. Your ongoing monthly service is a separate number. You get both before anyone starts anything.
If you're six months behind, you get a cleanup price for those six months, and a monthly price for going forward. The monthly price you agreed to is the monthly price you pay once the cleanup is finished. It doesn't get revisited because you're settled in now.
When You Get Billed
We bill on the day you sign your agreement, and then on the first of each month after that.
What You'll Never See on an Invoice
- Hourly Billing — We never bill by the hour. Your rate is flat, agreed upfront, and doesn't change because you asked a question.
- Charges for Questions — Call us, email us, message us — we're here. Asking questions is part of the service, not an add-on.
- Long-Term Contracts — We earn your business every month. Everything runs month-to-month after your Engagement Letter is signed. Stay as long as the value is there.
- Surprise Invoices — Your rate is agreed before we start. If your needs change and pricing needs to adjust, we discuss it with you first — always.
Frequently Asked Questions
What is the minimum monthly rate?
$500 a month. Most clients pay more than that, because most have more than the simplest set of books. What moves it is mainly the number of bank and credit card accounts we're reconciling and the number of transactions running through them.
Do you charge by the hour?
No. One flat monthly price. We don't want you deciding whether a question is worth what it costs to ask it.
I'm months behind. Does that cost extra?
Yes, and it's a one-time fee — quoted for the period you're behind, not billed hourly and not spread into your monthly price. Your ongoing monthly service is a separate number. You get both before we start anything, and the monthly one doesn't go up when the cleanup is done.
When will I be billed?
On the day you sign your agreement, and then on the first of the month from there.
Will my price go up without warning?
No. Any change comes with notice, in writing, before it takes effect.
Or let's talk — thirty minutes on Zoom, straight answers about your books.