Monthly Bookkeeping & Reconciliation
What Reconciling Actually Means
Reconciling means we prove your books against your bank. Every deposit, every charge, every transfer — matched to what the bank says actually happened, not what someone intended to happen.
It sounds like housekeeping. It's the whole job. An unreconciled set of books can balance perfectly and still be wrong, because balancing only proves the entries agree with each other. Reconciling proves they agree with reality.
That's also why we can't tell you what something costs until we've seen how many accounts there are and how much runs through them. It's not a guess at your size. It's a count of the work.
What Happens Every Month
- Every account reconciled. Checking, savings, credit cards, merchant accounts, loans.
- Every transaction categorized. By a person, or by a rule a person wrote — and we only write a rule where it repeats a decision someone would have made anyway.
- Payroll tied back to the bank. What your provider reported, matched to what left your account.
- Payables and receivables reviewed. We tell you what's aging and what looks off. We don't send or collect.
- Financials and The Score delivered. Profit and loss, balance sheet, and a letter grade on eight categories of financial health.
Who This Is For
Owners who are current-ish and want to stay that way, and owners who are tired of doing this at eleven at night. If you're months or years behind, the honest starting point is catch-up work first — that's a separate one-time number, and then this takes over.
You do not have to be in Rome. We're here, plenty of our clients are here, and the whole practice is virtual anyway. Your books don't care where you are.
Frequently Asked Questions
Do I have to switch to QuickBooks Online?
We work in QuickBooks Online and that's where we do our best work. If you're somewhere else, tell us what you're using on the call and we'll tell you straight whether moving is worth it or not.
What do you need from me each month?
Access to your accounts, and whatever documents only you have — receipts for anything unusual, loan statements, new accounts you opened. If something's missing we'll remind you. We don't scold.
What if I'm slow getting it to you?
We're not going to stress about it. The one honest thing we'll ask back: when you do get it to us, don't be in a hurry. We work through the people who got us their documents on time first. No extra charge, no penalty — you just go into the queue where you land.
Thirty minutes on Zoom. You tell me what's going on, I tell you what it'd take and what it'd cost.