Payroll Coordination
Why This Is A Separate Job
Payroll providers are good at paying people. They are not checking whether the person being paid should be on the list, or whether a pay rate changed without anyone telling you, or whether two employees are quietly routing to the same bank account.
Nobody is checking that, in most businesses. The provider assumes the employer is. The employer assumes the provider is.
It's usually nothing. The month it isn't nothing, it's been going on for a while.
What We Check
- The money ties out. What your provider reported, matched against what actually cleared the bank.
- The roster is compared month over month. New names, missing names, and names that shouldn't be there anymore.
- Pay rate changes get looked at. A rate that moved without a decision behind it is worth a question.
- Deposit accounts get reviewed. Two people paid to one account is the kind of thing nobody spots from inside the building.
Those last three are part of Trusted Eyes — the screening layer that runs over your books every month looking for the patterns fraud and error leave behind.
Read about Trusted Eyes →What Stays With Your Provider
- Running payroll. Calculating it, paying your people, filing and remitting payroll taxes.
- Payroll tax filings. Those are theirs, and they're built for it.
- Onboarding new employees into the payroll system. We'll make sure what comes out the other side is recorded correctly.
Frequently Asked Questions
Do you file my payroll taxes?
No. Your payroll provider does, and that's the right place for it. We record and reconcile what they did.
What if I don't have a payroll provider yet?
Then that's worth a conversation before you pick one, not after. Tell us what your situation looks like on the call and we'll tell you what to think about.
Do you handle 1099 contractors?
We prepare the information so it's ready to go, and we'll help you chase down a missing W-9. The filing itself is done by you or your tax preparer, and collecting the W-9s stays on your side.
Thirty minutes on Zoom. Nothing to drive to.